Run professional events
with zero fragmentation
One integrated system for delegate acquisition, registration, on-site check-in, badge printing, feedback and analytics. No spreadsheets. No duct tape.
Five tools.
Zero visibility.
Most event teams stitch together a CRM, a registration platform, a badge tool, a check-in app, and a survey tool, then spend half their time moving data between them. Every handoff is a risk. Every export is an error waiting to happen.
Gecko replaces the entire stack. One database. One workflow. Every team working in one place from first outreach to post-event report.
Everything your event
operation needs
From first prospect contact to post-event analytics — every workflow in one place, with no integrations to maintain.
Delegate Acquisition Pipeline
The only event platform with a native CRM pipeline for delegate outreach. Track every prospect from cold contact to confirmed attendee. Send calendar invitations with cryptographically secure token-based RSVP tracking. Every response Accept, Decline, Maybe, auto-updates the opportunity and logs to the audit trail. Bulk-generate opportunities from any contact list in seconds.
Registration Management
Full attendee registration linked to your CRM contacts. Separate booker and attendee contacts. Smart buttons show complete event history per contact, no cross-referencing needed.
QR Check-in & Kiosk Mode
Browser-based QR scanner works on any device tablet, phone, laptop. No app required. Kiosk mode enables self-service check-in. Every scan is timestamped and visible to the back office in real time.
Configurable Badge Printing
Print directly from the system. Per-event badge sizing, background images, and pixel-precise element positioning. Auto-fitting text for long names. Last-minute additions print in seconds.
Feedback & Track Ratings
Post-session feedback collected through the event website. Rate individual tracks 1–5, leave comments. All responses aggregated in real time, no export required.
Real-Time Analytics Dashboard
Registrations, attendance rates, revenue by ticket type, CRM pipeline by stage, all in one live dashboard. Post-event reporting is already done when the event ends.
Native Accounting & Invoicing
Full Odoo accounting integration. European VAT, sponsor invoices, ticket revenue, all handled natively without any third-party billing tool.
One system.
Every stage.
No handoffs between tools. No reconciliation. No re-entry.
Acquire & Register
- Build delegate pipeline from contact lists
- Track outreach through acquisition stages
- Send calendar invites & track RSVPs
- Manage registrations & attendee details
- Configure badges per event
- Set up sponsor agreements & invoicing
Execute Flawlessly
- Self-service kiosk check-in at the door
- Staff QR scanning on any device
- Real-time arrival monitoring
- Print badges on demand — including late arrivals
- Send staff notifications through preferred channel
- Live registration and attendance overview
Analyse & Reuse
- Feedback already collected, no export needed
- Analytics dashboard ready immediately
- Track ratings and session performance
- Full attendee history persists on contact records
- Feed data directly into next event's pipeline
- Revenue and ticket reporting in one view
Gecko vs. the alternatives
Cvent is over-engineered and over-priced for most European mid-market operators. Whova excels at attendee experience but has no CRM. Neither owns your data.
| Capability | Gecko Event System | Cvent | Whova |
|---|---|---|---|
| Native CRM / delegate pipeline | ✓ Full pipeline, native | ✗ Requires Salesforce | ✗ None |
| Calendar invite + RSVP tracking | ✓ Token-secured, audited | ⚠ Limited | ✗ None |
| Badge customisation | ✓ Size, bg, pixel positions | ⚠ Template-based | ⚠ Limited |
| QR check-in (any device) | ✓ Browser-based + kiosk | ⚠ Dedicated app | ✓ Mobile app |
| Post-event feedback / analytics | ✓ Built-in, no export | ✓ Surveys module | ✓ Session surveys |
| Native accounting / ERP | ✓ Full Odoo native | ✗ Integration required | ✗ None |
| European VAT / invoicing | ✓ Native Odoo | ⚠ Weak | ⚠ US-centric |
| Data ownership | ✓ Your database, always | ✗ SaaS only | ✗ SaaS only |
| Bulk contact → opportunity | ✓ One-click from any list | ✗ | ✗ |
| Typical annual cost | From €2,400/yr | €15k–€100k+ | €1.5k–€8k/event |
Running real events
with real clients
Next IT Security is our latest client live on Gecko Event System, managing their annual cybersecurity conference end-to-end: delegate acquisition, registrations, on-site check-in, badge printing, and post-event feedback. All in one place.
Gecko Event System replaced four separate tools we were using. Our team spends significantly less time on administration and our event-day operations are far more reliable than before.
Clear investment.
Measurable return.
Setup fee covers implementation, configuration, and training. Monthly retainer covers updates, support, and ongoing consultation.
- ✓ All 20+ GES modules
- ✓ Installation & configuration
- ✓ Half-day staff training
- ✓ Go-live event support
- ✓ Bug fixes & platform updates
- ✓ Email / ticket support
- — Data migration
- — Monthly consultation
- ✓ Everything in Starter
- ✓ Data migration included
- ✓ Custom badge design setup
- ✓ 1h monthly consultation
- ✓ Priority support response
- ✓ Hosting add-on available
- ✓ Multi-event pipeline setup
- ✓ Kiosk configuration
- ✓ Everything in Professional
- ✓ Gecko-managed hosting
- ✓ Custom module development
- ✓ Dedicated account manager
- ✓ SLA-backed support
- ✓ Multi-company / multi-brand
- ✓ Custom integrations
- ✓ On-site go-live support
Gecko-managed hosting available as an add-on from €150–250/month depending on scale. All prices exclude VAT.
See it running
on a live instance
We'll walk you through a complete demo — delegate pipeline to post-event dashboard — configured for a typical B2B event. 30 minutes. No pressure.
Gecko IT d.o.o. · Slovenia · info@gecko.si